WEBCIS 4.0
Today, procurement is more than ever expected to actively contribute to business success – despite rising costs, complex supply chains, and growing demands for transparency and control. This is exactly where WebCIS 4.0 comes in: as a modular, intelligent solution for data-driven procurement management.
WebCIS 4.0 leverages your company’s existing ERP data and transforms it into sound analyses, accurate planning, and actionable measures – audit-proof, fully integrated, and tailored to your processes. The system provides clarity on influencing factors, potentials, and risks along the entire value chain – from individual components to finished products.
The modules of WebCIS 4.0 help you identify savings potential, reduce maverick buying, strategically develop suppliers, manage initiatives, minimize planning uncertainty – and make the procurement function’s value contribution visible, all the way down to the bill of materials.
WEBCIS 4.0
See facts, control purchasing – with real practical relevance
The MM module provides you with more than just figures – it provides purchasing logic. WebCIS 4.0 analyzes your purchasing data along structured material and supplier relationships, with clear KPIs that are designed for purchasing: from price development and maverick buying to supplier utilization.
No open BI cubes, no data acrobatics – just relevant evaluations at the touch of a button. This allows you to identify anomalies, areas for action, and potential where they arise – and not just in reporting.
Your advantage: sound purchasing control instead of a BI construction kit.
Understand total spending. Uncover purchasing potential.
With the FI module, WebCIS 4.0 brings order to your company’s total expenditure – structured by product groups, suppliers, organizational units, and locations. Instead of confusing booking data or fragmented SAP statements, you get a consolidated view of your entire purchasing – regardless of which accounts, systems, or company codes were used for purchasing.
The Total Spend Analysis in WebCIS 4.0 is more than just a summary: it automatically identifies duplicates, allocation errors, multiple purchases, and anomalies, thereby creating the basis for an adjusted, reliable spend base. This allows you to bundle purchasing volumes in a targeted manner, identify maverick buying, and prioritize areas for action.
Your advantage: greater clarity, greater leverage – with expenditure transparency that helps controllers and purchasers work together more effectively.
Plan what matters. Control what works.
The Purchasing Planning module gives you an early, structured, and well-founded overview of quantities, prices, and potential. WebCIS 4.0 helps you plan realistic purchasing targets, identify opportunities, and highlight risks at an early stage.
This turns purchasing planning into a real management tool – instead of a chore.
Your advantage: reliable purchasing planning instead of reacting after the fact – with reliable figures, intelligent system support, and the ability to think through and control various planning, forecast, and scenario variants in a structured manner.
Make measures visible. Manage success in a transparent way.
The MC module makes purchasing control concrete: instead of losing measures in Excel lists, activities are planned, assigned, tracked, and evaluated in a structured way—directly in the system, in an audit-proof and transparent manner.
Whether savings projects, price negotiations, bundling strategies, or contract optimizations – every measure is stored in the WebCIS 4.0 measures module with responsible persons, targets, deadlines, and success metrics. Progress is visible at all times and the effect can be measured directly.
And best of all, measure controlling is fully integrated with the analysis and planning modules of WebCIS 4.0. This creates a closed loop – from identification to implementation to follow-up.
Your advantage: less actionism, more impact – through structured control instead of isolated individual activities.
BM module – Parts list controlling
Purchasing control down to the individual part – transparent, controllable, effective.
The BM module connects purchasing and engineering: WebCIS 4.0 analyzes structured parts lists down to the material and assembly level – and links them to prices, suppliers, quotas, and quantities from purchasing.
This allows you to see what individual products actually cost in procurement, how material proportions are developing, where price drivers are located – and which components offer the greatest savings potential.
Instead of pure parts list analyses or global average values, WebCIS 4.0 provides practical transparency at item level – with direct relevance for cost calculation, make-or-buy decisions, and purchasing prioritization.
Your advantage: deep product understanding, targeted control – and purchasing that truly penetrates the bill of materials structure.
Understand your inventory. Reduce capital commitment. Improve purchasing decisions.
The SC module brings transparency to your inventory – structured by plant, material group, supplier, or article class. WebCIS 4.0 analyzes how stock coverage, consumption, and turnover affect your purchasing strategy and tied-up capital.
Unlike traditional logistics tools, the module always considers warehouse data in conjunction with purchasing information: Which materials have been in stock for too long? What safety stocks are justified? Which requirements can be influenced by targeted purchasing control?
This creates real added value for purchasing: less excess inventory, better negotiating positions, and reduced capital commitment – fact-based and controllable.
Your advantage: a better overview and better decisions – with key figures that make an impact.
Make reliability visible. Make risks manageable.
The SR module does not evaluate suppliers based on gut feeling, but rather on clearly defined, individually configurable criteria: from quality and adherence to delivery dates to sustainability requirements, audit results, and response times. The evaluation logic is transparent, objective, and completely traceable.
An additional benefit: Supplier information such as self-disclosures, certificates, or questionnaire results are collected online – outside of WebCIS 4.0, but systematically recorded and then made available in WebCIS 4.0 for evaluation and analysis. This minimizes the effort required by the purchasing department and ensures data quality.
Your advantage: reliable evaluations, transparent risk management, and structured supplier communication on an equal footing.
Contracts, certificates, and documentation under control – audit-proof, structured, and up to date.
The DM – Document Monitoring module monitors the completeness and currency of document-based supplier information – in particular contracts, certificates, self-disclosures, and other supporting documents that are required within the scope of the collaboration.
Whether ISO certificates, sustainability certificates, audit reports, or contract documents: WebCIS 4.0 shows which documents are available, which are missing, which are about to expire, or which need to be updated – including clear assignment to suppliers, validity periods, and responsibilities.
The module not only supports compliant collaboration with suppliers, but also relieves the purchasing department of manual tracking and Excel lists. Document verification is system-supported, automated, and documented in a manner that is traceable for internal and external audits.
Your advantage: greater clarity, less risk – and a structured basis for compliance, certifications, and supplier evaluations.
Applications in WebCIS 4.0
Special tools for targeted analysis and control.
In addition to the standard modules, WebCIS 4.0 offers a selection of integrated specialized applications – known as Applications. These address specific challenges in purchasing and expand the system in key areas with tried-and-tested tools.
Whether liquidity simulation, bonus scenarios, CO₂ footprint, or early warning systems: The applications enable targeted analyses, well-founded decisions, and operational control along central issues in everyday purchasing.
Typical areas of application are:
- Liquidity simulation: Calculate cash flows and cash discount effects
- Bonus simulation: Make bonus potential visible based on contracts or quantity scales
- CO₂ footprint analysis: Evaluate sustainability – at the part, supplier or product level
- Early warning systems: Identify price risks and supply bottlenecks at an early stage
Your advantage: Precise answers to complex control questions – directly integrated, immediately available, ready for use.
WebCIS 4.0 combined with AI – intelligence that thinks for itself.
Recognize what matters. Recommend what works.
WebCIS 4.0 expands classic analyses with real support from artificial intelligence – not as a black box, but as systematic added value in strategic purchasing.
The integrated AI assistant Curator helps interpret complex data, formulates recommendations for action on request, and answers questions about key figures, developments, or anomalies in clear language.
At the same time, machine learning methods are used to forecast price developments, identify similar components, and harmonize heterogeneous data. This creates transparency at the touch of a button – where manual overviews would quickly become impossible.
Your advantage: well-founded recommendations instead of filter acrobatics – with a system that understands what matters in purchasing.
Dashboard management system in WebCIS 4.0
The control center for greater clarity, relevance, and impact
The dashboard system is the central hub in WebCIS 4.0: It bundles all important information across modules—clearly, role-based, and structured according to your purchasing goals.
Instead of a flood of data, dashboards provide targeted guidance: Purchasing key figures, development trends, deviations, and the status of measures are systematically visualized based on the latest ERP data. This allows purchasers, purchasing controllers, and management teams to see where action is needed and where targets are being met.
Key features:
- Individually configurable views by role, area of responsibility, and organizational unit
- Intelligent notification systems for deviations, target violations, or anomalies
- Direct links to modules such as purchasing analysis, planning, or action control
- Overview & depth combined: from strategic overview to targeted drilldown
Your advantage: Structured transparency with a system – compactly prepared, practice-oriented and technically to the point.
Benefits
Preconfigured analyses, dashboards, and KPIs developed by procurement experts allow users to easily create evaluations and uncover potential using drag and drop. SoftconCIS WebCIS 4.0 is especially intuitive to use, quick to deploy, and ideally complements your SAP system.
Within just a few days, the procurement controlling solution can be connected to virtually any ERP system. In collaboration with our customers, universities, and consulting firms, we have developed a procurement controlling solution that will significantly boost your procurement performance.
Try WebCIS 4.0 in a pilot project and see for yourself!
